The employee performs the following functions:

• Carries out supervision of document and archive management and use, as established by legal acts, in the assigned state cultural and arts educational institutions;
• Plans and conducts inspections of document management and archive conditions in the assigned state institutions; provides consultations, methodological and practical assistance to institution employees on issues related to document and archive management, preservation, use, and transfer to state archives;
• Reviews the data contained in accounting records submitted by assigned state institutions for approval, provides conclusions, comments, and recommendations regarding them, and submits them to the Archive Director for approval;
• Resolves issues concerning the appraisal of the value of operational documents and document retention periods of assigned state institutions in accordance with the procedures established by legal acts;
• Submits proposals regarding additions, revisions, and amendments to the list of state institutions transferring documents to the archive;
• Submits proposals concerning the enrichment of the National Documentary Heritage Fund with records of non-governmental organizations and private legal entities that possess enduring value;
• Provides information to non-governmental organizations and private legal entities on issues related to document preparation, management, and recordkeeping;
• Accepts operational records of assigned state institutions for permanent state preservation: verifies file titles, reference codes, and dates against inventories; corrects identified deficiencies; checks file page numbering and corrects inaccuracies and errors; verifies file arrangement records or fonds descriptions; prepares document transfer and acceptance acts;
• Accepts records of non-state institutions or organizations for state preservation; conducts appraisal of the value of incoming records and prepares document lists; arranges the records and prepares their accounting documents;
• Organizes seminars on issues related to document and archive management and use;
• Participates in the activities of the Archive’s Records Appraisal Commission; prepares the Archive’s documentation plans, supplements to documentation plans, and lists of document registers;
• Provides information to institutions and individuals on matters falling within the competence of the department;
• Supplies data for the preparation of departmental activity plans and reports and reports on work performed in accordance with established procedures;
• Carries out other non-recurring assignments related to the functions of the Archive and the department as instructed by the Archive Director or the Head of the Department in order to achieve the strategic objectives of the Archive.

The employee must meet the following special requirements:

• Hold a university degree or an equivalent qualification in the humanities or social sciences;
• Be familiar with the laws of the Republic of Lithuania, resolutions of the Government of the Republic of Lithuania, and other legal acts regulating the civil service, public administration, employment relations, and the provision and protection of information;
• Possess a thorough knowledge of and be able to apply in practice the Law on Documents and Archives of the Republic of Lithuania, the Rules for Document Preparation, the Rules for Document Management and Recordkeeping, and other legal acts governing document and archive management;
• Be able to independently select work methods, plan and organize activities, analyze and summarize information, prepare conclusions, make decisions, and solve assigned tasks;
• Possess basic computer literacy skills (ability to work with the Microsoft Office suite, Outlook Express, and Internet Explorer);
• Be able to communicate fluently in the state language, both orally and in writing;
• Have a basic knowledge of a foreign language.